Terms and Conditions

Contacting us:

• Please make contact via email. We will not answer the phone during working hours because we are busy packing internet orders.

Placing Orders:

• Via our website is our only option.  
•  Please do not place an order that you do not wish to proceed with. There is a cancellation fee applied to your account once we have picked and packed the order, if you do not proceed.
• Please ensure you have read the information we have provided, in general terms on our web site, and in particular in the product page. We have promulgated some cautions and disclaimers. We wish to ensure  that you receive the product that you expected to receive, and that it performs as we have described it. Please also ensure that any packaging you have ordered in bulk has been tested,  is compatible with your product and will suit your needs. 
•   All orders, unless they are a pickup from our showroom, will have shipping charges added at the checkout stage. Please do not phone or email for additional items to be added; there is a risk of the additions not being applied properly, and disappointment will result.
• If you decide you need more items once you have placed your order then please simply place another order and place in the comments section what you need eg. please marry up with order number eg ESC12345.  We will do our best to accommodate this request, but if your order has already been completed then it won't be help up while additional orders are readied.
• What happens when you place your order .

1. a. You will get an email alert that the order has been received. Please check it to see that this is what you believe you ordered, and check your address (which in many cases will be loaded automatically - so if you have made an error then there is likelihood it cannot be delivered and a re-delivery fee will apply.) If there is an error in either your ordered products or the address then please email us to cancel it.
2. We will pick it, QA it, and pack it for shipping. If there are stock issues, address issues, timing issues, or the like we will probably send another email - it comes via an alert, just like the first one when you place your order.
3. If you have opted to pay via bank deposit we will wait to see the deposit and then despatch.  We usually see the deposit the day after it has been withdrawn from your bank - unless its after 5:30 then it will take two days. If you have opted to pay via card we will phone to get the card numbers once its ready to ship.
4. When we ship you will get another automated alert - it will contain the link to your tracking.  Please check and monitor the progress of your order.  You must view this link and be prepared to make arrangements to accept the shipment when it is delivered.   You must make yourself aware of the delivery date so you can bring the goods into a safe and secure environment expeditiously; many couriers now do not offer a signature on delivery service.  Its disappointing for all of us if the parcel is sent back because it could not be delivered, and a redelivery fee will most likely apply.

• We will normally dispatch your order within 2 - 6 working days, but at peak times, including the lead-up to Easter , Mothers Day, Fathers Day and Christmas, ( the Christmas rush starts for us in August) this may extend to 4-6 working days. If you need your order by a specific date please let us know by adding the information to the “Comments” box when you finalise your order.  The only orders that usually go out in the one day are those with same day shipping requested. ( see explanation below)
  
  
• Most of the items on the web site are in stock; those that are not are listed as such and if you add them to your cart the amount of $0.00 will come up.  We will dispatch goods that are in stock at the time and may have to backorder on the odd occasion. If this is the case the comments section of your order will reflect this, including the dispatch date of the backordered items. ( sent by email alert)
• Placing your order with us subjects you to our standard terms and conditions. These Terms and conditions supesede any conflicting terms and conditions contained in your order notes/purchase order/ or any separate communication eg by phone or email.
• BACKORDER STATUS:
  As soon as it becomes available, we will send your backordered items. and send you another shipping alert via email.
  
  
•  Please advise if you need your order in a screaming hurry and we will do our best to help. We provide an option for same day shipping ($20.00 fee) which will see your order put to the top of the pile and despatched in the one 24 hour period.  Please note same day shipping does not refer to the shipping times or shipping method: it relates only to the speed with which we process and despatch your order.

 Visiting our showroom:

• We are unable to offer a browse service in the showroom whilst we're battling COVID 19. We still however offer a pickup service. the order must be prepaid; we are unable offer a payment on pickup service.

 Payment:

• All goods must be paid for prior to dispatch. Payment can be made by credit card**/ cash/bank deposit. We accept mastercard, visa,  or cash. We don't order pay on pick any more due the COVID 19 threat.  If you do not pay when you place your order - credit card of Direct deposit then it won't get processed.
  
   Documentation; eg Certificate of Analysis and MSDS

• Product docs that we have are already on the web site.
  
• If you would like documentation other than that we have already prepared on the web site, then please ask when you place your order. It will  take us some time to get but we will try to source if from the manufacturer.
  

Goods and Services Tax:

• GST is included in our price list. All products, except those that are routinely used as non-gourmet foods, and are the same quality and ( pretty much the same) label as foods, are liable for GST.
• Returns and Refunds
• Returns: If for any reason you wish to return goods then ensure you contact us first to discuss the options. Our returns and refund policy complies with the national guidelines which be found at www.accc.gov.au. If we find that there is any situation that cannot be rectified amicably, and legal or administrative action results, then the jurisdiction for resolution is Noosa, or the nearest appropriate jurisdiction in Queensland.

• Please note that if you have changed your mind and don't want to keep the goods - then we may agree to the return subject to a 20% restocking fee.  It is entirely at our discretion. If we agree to this then you will be liable for shipping the goods back to us - ensuring that they are  trackable and delivered with a recorded signature.
  
  
• Cancellation policy. If you cancel your order after it has been picked, packed and QA’ed, but before we have shipped it then a 15% cancellation fee applies. Again this is entirely at our discretion.
  
  
• Incorrect product/damaged product.  If you receive an item that is not what you ordered, or damaged,  leaking, or incorrectly labelled then please take a photo of it and email it to us. - it will help us to expedite the fix, and ho two deal with the insurance provider.

 Freight and Insurance:  Note ATL is now the default option for most couriers

• We usually use a courier or Australia Post for deliveries depending on expected delivery times and cost. Note that some items cannot be despatched by post. You can choose to use your own courier. When we dispatch your order we will provide a tracking number in the comments section. If it is an Australia Post tracking number then you can track it by visiting http://auspost.com.au. If it is a courier tracking number you can track it by visiting the website link we have provided ( via the web site).
• Please do not accept parcels that are squashed or holed or bear any signs of damage unless such damage is recorded on the delivery docket, and ensure you take a photo of the package(s). Please email us immediately if there is any damage to the shipped goods.
• When we despatch your order we will email you the tracking details. You can log in to either the Australia Post site or the Couriers please site and follow your parcel from Noosaville to your location. Both the Courier and the Post reserve the right to charge a redelivery fee if they are unable to deliver the parcel to you. The circumstances vary on when the threshold for a redelivery fee is reached - for example the courier may attempt delivery, leave a card for you if it cannot be delivered, and after two days may despatch the parcel back to us. We will need to charge you a redelivery fee to have it re-sent.  if Australia Post returns it to us then an automatic return to sender fee of $10.00 is charged to us. then there would be a redelivery fee to send it back to you.

• Moat couriers now choose  an Authority To Leave (ATL) as the default option.  When you order you must consider this and if it does not suit then please get in touch before placing your order - we will try to make alternative arrangements.
  
• Minimum Order:
  

• WE have no minimums, but do provide small affordable sizes that can be ordered via the web site.

 Quality Control

• We stand by the quality of our products, which we provide as “industry standard”.   We cannot provide any form of guarantee for the physico-chemical composition of fragrant or essential oils because we do not conduct a full chemical analysis of each oil.
• Also we cannot be responsible for any consequential loss resulting from the use of our products, whatever the cause.
• Patch testing. It is most important that you patch test any of our oils/cosmetic formulations before you apply them. Ptch testing, in our experience, is best done on the wrist or elbow.

Labelling

• Our Labels are fairly simple and generally contain the product name, country (ies) of origin/extraction.  Additional details that are usually included - Botanical name if applicable, part of the botanical used, CAS number, and any other instructions that we consider useful e.g. usage rate.   Country of origin/extraction sometimes changes from batch to batch and our labelling might not keep up with the changes so if the country of origin/extraction is different and it causes you concern then please let us know.
• On each bottle/container there is a label with a Best Before date. This is a guide only.  If the product is not stored in a cool dark place then it may exhibit properties eg. staleness/ colour change - even rancidity -  before that date is reached. You should conduct your own investigation to ensure the product meets your quality requirements and is fit for your purpose. In any case you should  check all your products at least 6 monthly to ensure you're always using fresh and true to type ingredients.

Photography

• We have placed a number of pictures on the web site.  These pictures either represent the style/colour of the product described, or the outcome of use of the product.  This is done to help with understanding what the product looks like ( particularly with essential oils) , or the category of the product (particularly with anti-ageing). Butters may look different once they are melted and poured into different size tubs.  Some pics are provided to represent a category only and may have a disclaimer in the text below.
• We don't guarantee the product supplied will be exactly the same colour, same batch, or will provide the outcome represented in the picture. 

 Essential oils 

• We are unable to make any claims about the medical or therapeutic benefits of our essential oils. Such claims should only be made by qualified medical specialists.

 Bottles, jars, containers and closures.

• We are unable to accept responsibility for compatibility or otherwise of any containers. We recommend testing before containers are used.

Please note - we have not registered any of our products in the Australian Register of Therapeutic Goods ( ARTG) and therefore they do not meet the definition of a "therapeutic good". Any implicit or explicit inference on our web site that any of our products is a "therapeutic good" is unintentional and we would appreciate your bringing it to our attention, so we can rectify it.  

Updated 24 March 2020